1. This is the Balfour Content Spec & Deadline Form. Each school is required to have one of these on file before production can begin. This walk through will show you how to fill out this form. 

2. First, fill out the important contact information for the school you are spec-ing. Pro-Tip: If the address has not changed from the contract, simply write "Same as Contract" to speed things up for your billing analyst.

3. Next, select the trim size, cover type and delivery season .

4. Select the correct page preparation software from the choices shown.

5. Type in the number of pages and number of copies. Remember this can be changed at exact quantity time.

6. Choose the correct binding type, based on the cover. This is also where you can choose "shortside" binding or indicate the school wishes to include headbands.

7. Type in the desired paper stock name and weight. In the rare case the school wants two stocks, indicate it here, along with the signatures that will be printed on the second stock.

8. Use this area to spec a Tip-In, or a separately printed page or group of pages that are to be inserted separate from the original print. Note that tip-ins are not part of the total page count.

9. If your school is sewing in an Autograph or Current Event section, indicate it here. By default, these are inserted behind the last page of the book. If it should be placed elsewhere, indicate page number. Tip-ins can only be placed between sigs.

10. Indicate the type and color for personalizations, if applicable. 

11. Indicate page proof preference. By default proofs are only included for InDesign and BalfourTools. Proofs are NOT available for StudioWorks, Encore or myYear. 

12. Enter custom deposit information here. If left blank, it will default to the season dates and percentages.

13. Please sign the spec form, along with your yearbook adviser. Enter your rep number.

14. This area is used to indicate the  Requested Ship Date, page deadlines, along with the cover and endsheet deadlines. 

15. To fill out this section, you will need to refer to the Deadline Planner for this season. Choose the Request Ship Date first, then reference the dates based on the number of pages and the delivery season. The RSD is very important! 

16. Use this area to renew the contract for next year right on the spec. Be sure to include the year, along with all additional information rquested.

17. Be sure to get a signature on the Contract Renewal section or it will not be valid.

18. That's it. You're done.

Interactive tutorial