1. How to Import Courses and Grades into Your Cal State Apply Application

Using CaliforniaColleges.edu to import your courses and grades saves time and helps prevent errors. In this tutorial, we'll discuss how to import your courses and grades. 
How to Import Courses and Grades Into Your Cal State Apply Application 
Using CaliforniaColleges.edu to import your courses and grades into your Cal State Apply application directly uploads verified courses into your application, which saves time and helps prevent errors that can delay or deny admission. 

In this tutorial, we'll discuss how to import your courses and grades.

Note: You'll need to launch your application from CaliforniaColleges.edu before you can import. Click here to learn how to launch.
2. To start, navigate to CaliforniaColleges.edu and sign in to your account.

Then, click on College in the top menu bar

3. Select California State University Application from the dropdown menu. 

4. If it is your first time logging in from the platform, this box may appear. Click Confirm to be taken to Cal State Apply.

The application will open in a new tab where you can sign in to your existing Cal State Apply account or create a new one.

5. Once you have signed in to your Cal State Apply account, click the Academic History square.

6. Then, click High Schools Attended.

7. Beneath the CaliforniaColleges.edu logo, click Show Me How.

8. Click the blue Import button to import your courses and grades into Cal State Apply.

9. Once your information has been imported, you will see a pop-up window confirming that the import went through successfully. Click Continue. 

10. Review, Edit, and Confirm Your Courses and Grades

Courses and grades imported from CaliforniaColleges.edu are verified against the state's course database. It's still important to review before submitting to ensure accuracy. 
Review, Edit, and Confirm Your Courses and Grades
Courses and grades imported from CaliforniaColleges.edu are verified against the state's course database, the Course Management Portal (CMP), which ensures they are aligned to the California State University (CSU)'s minimum requirements for admission.

It's still important to review your courses and grades before submitting your application to ensure that the information is accurate and to correct any information that is inaccurate. 
11. To begin your review, click the High School Coursework tab on the left side of the screen to view the courses and grades that have been imported. 

Make sure to read the instructions and review your courses and grades carefully. 

12. As you review your imported courses, you may have courses that require manual entry or adjustments.

To see them, navigate to CaliforniaColleges.edu, and click on My Plan in the top menu bar.

13. Select the CSU Eligibility Tool from the dropdown menu.

14. Here you can view the courses that are listed with a green tag, meaning they are verified A-G courses with a grade of C- or better.

These courses import into Cal State Apply. Ensure that they have all been imported.

15. Note: Course Title Differences

It is normal for course titles in the Cal State Apply application to look different from those in your transcript once they have been imported. 
Note: Course Title Differences
It is normal for course titles in the Cal State Apply application to look different from those in your transcript once they have been imported. 
16. You can also view the courses that are listed with a red tag, meaning they are verified A-G courses with a grade of D or lower.

These courses also import into Cal State Apply. Ensure that they have all been imported.

17. If you see courses with a yellow tag at the bottom of the CSU Eligibility Tool, you will need to take action to ensure they are entered correctly in your CSU application.

If you have questions about these courses, talk to your counselor.

18. Some courses with a yellow tag will not import into your CSU application, such as dual-enrollment courses or courses taken outside of California.

Use the instructions within the CSU application to enter these courses manually. 

19. Some courses with a yellow tag will import into your CSU application, but you will need to manually assign them an A-G subject area.

We'll discuss how to do that next.

20. Ensuring A-G Alignment

It's important to ensure that your A-G courses and grades are aligned to the correct A-G subject areas. The following slides will show you how to check A-G subject areas your courses have been assigned after they are imported. 
Ensuring A-G Alignment
It's important to ensure that your A-G courses and grades are aligned to the correct A-G subject areas in your Cal State Apply application.

The following slides will show you how to check which A-G subject areas your courses have been assigned after they are imported.
21. Navigate back to your Cal State Apply application, and click on A-G Matching from the left-hand menu.

22. Review the A-G Subject Totals table. This table is made up of courses that have been successfully imported and pre-verified.

The table corresponds to the courses with green and red tags on the CSU Eligibility Tool in CaliforniaColleges.edu. 

23. As previously mentioned, you may have a yellow-tagged course that has been imported into Cal State Apply, but needs to be assigned to an A-G subject area.

To do so, click on Update A-G Courses.

24. Use the box to the right under A-G to manually assign a yellow-tagged course an A-G subject area.

Once you have ensured that your Academic History section is complete and correct, click Save and Continue. 

25. If you have questions about using the Cal State Apply application, click on the Question Mark icon at the top of any Cal State Apply page to access the Help Center. 

If you have questions about CaliforniaColleges.edu, contact your counselor.
Questions and Next Steps
If you have questions about courses you’ve taken, your overall application, or using CaliforniaColleges.edu, check with your counselor. 

If you have questions about using the Cal State Apply application, click on the Question Mark icon at the top of any Cal State Apply page to access the Help Center.

Up Next: In CaliforniaColleges.edu, you can track your Cal State Apply application and verify that it has been submitted. 
  • Click here to watch: How to Track Your Cal State Apply Application Status.

Interactive tutorial